Products and Solutions
 EMA® Mail
 EMA® Cyber Defense
 EMA® Print
 EMA® Scan
 EMA® File
 EMA® Voice
EMA® for SAP Solutions
 SAP Metadata
 SAP Live Migration
 SAP Scan
 S/4 HANA Relief
ARTEC SMART Integration Tools
Firegate VPN
Case Management
제품 자세히 보기
 Object Storage
ARTEC Cloud Solutions
 Cloud Models
 Managed Services
 Microsoft 365
Mailserver migration
Microsoft 365 tips
쉬운 EMA® 사용
데이터 포맷
투자 보호
EMA® 접근
스토리지 기술
데이터 보안 개념
Protection Against Cyber Attacks
Big Data - Knowledge is Power
Software Architecture
싱글 사인온
Folder Synchronization
사용자 접근
전문 검색
백업과 복구
ANA Server
Trusted EMA®
Hot Standby
Digital Signatures
Attributes and Metadata
Department archives/Linking
통합 검색 / 전자증거개시
기존 메일 아카이빙
WAN Synchronization
EMA® DeDup Server
EMA® App
Outlook extension
추가 정보
법적 컴플라이언스 아카이빙
개인정보 보호
왜 WORM은 솔루션이 아닌가
인증서에 관한 엄청난 거짓말
Stubbing – 솔루션이 아님
누가 EMA를 사용하고 있는가?
아카이빙에 관심가져야 하는 이유
어플라이언스의 혜택
Dealing with private e-mails
Laws and Regulations
법과 규정
General Data Protection Regulation (DSGVO)
Right to be "forgotten"
기사 및 뉴스
전시회와 이벤트
언론 기사
기사 리뷰
파트너 프로그램
파트너 포탈
ARTEC Promotional Program
ARTEC Expert Network
Consulting Services
Technical Consulting
Software Development
Software Subscription & Warranty
Product Support
회사 연혁
Green responsibility
Where to Find Us
Job Openings
이용 약관
Protected Trademarks and Patents
투자자를 위한 정보
Privacy Policy
회사 정보

GDPR and the right to be forgotten

When complying with the GDPR, the right to be "forgotten" is often a challenge for companies. Specifically, this involves the secure, traceable and documented deletion of personal data.

In this context, our EMA® solution offers a wide range of options for meeting these requirements, depending on the company's situation:

Delete function in EMA general

In the delivery state, EMA initially does not contain a delete function to ensure the completeness and tamper-proofness of the data. However, this can be unlocked individually upon request. By default, the delete function is only available for administrators. Additional safety requirements can be implemented using the dual control function. Depending on the requirements, the delete function can also be enabled for users. If necessary, combined with further restrictions such as a maximum number of days within which deletion can take place.

Complete and residual deletion

All ARTEC solutions have technology for multi-layer document deletion. With activation of the delete function, data can thus be deleted and immediately disappear from memory and cache. Furthermore, these can be overwritten several times with different bit patterns if desired. Elimination from the index takes place with a few minutes delay, standby devices follow within a few hours. Provided that there are no further backups of the file share on which the data is additionally stored, all data is thus actually deleted and can be overwritten several times if necessary. For this reason, we recommend using direct attached storage for both archive storage and backup storage.

Automatic deletion with retention times

By defining individual retention times, certain data can be automatically deleted upon request after the respective period has expired.

Attributes Legal Hold, Erase Lock, Minimum Retention Time

For data that must not be deleted under any circumstances, deletion can be prevented via the "Legal Hold", "Minretention" or EMA Case Management attributes. In this way, the retention guidelines, which, depending on the individual legal assessment, are higher-ranking than the right to "be forgotten," can also be implemented correctly from a technical perspective.

Hidden and private

Alternatively, sensitive data can be marked as "Hidden" or "Private". Thus, they are still in the search index, but cannot be found without the four-eyes function. It is also possible, for individual sensitive metadata, to allow users read and write access, but still prohibit specific searches. This even prevents sorting by the respective attribute.

With EMA, it is thus possible to individually design work processes in accordance with legal requirements. The use of the listed functions and the associated releases and settings are in each case at the discretion of the customer.

You would like to learn more about the application possibilities of EMA? Just write us a short message in our contact form.